2023 Call for Courses

The American Optometric Association (AOA) has opened the Call for Courses for the continuing education (CE) program at Optometry’s Meeting 2023 in Downtown Washington, D.C. CE courses will be held Wednesday, June 21, through Saturday, June 24, 2023.

All application submissions must be submitted online by July 24, 2022.

The AOA is committed to providing quality education for doctors of optometry, paraoptometric staff and future doctors. To better develop an educational system that can deliver yearlong integrated learning and professional development for the doctor and staff alike, Optometry’s Meeting 2023 will look to feature series of courses focusing on progressive topics and contemporary optometry. We invite you to submit lecture and workshop courses in the online application below.

If you have questions regarding the call for courses, please contact the AOA’s Education Center at educationcenter@aoa.org.

Submit a course

Topics

While the AOA is a COPE- (Council on Optometric Practitioner Education) qualified administrator and several courses accepted for doctor of optometry education may be submitted for COPE approval, ALL courses offered will qualify for AOA CE Hours. The AOA will consider all areas of ophthalmic education, including those that address emerging technologies, innovations in optometric patient care, and business management.

Doctor education: We welcome innovative courses that would bring interprofessional collaboration for the sake of better understanding and learning, e.g., co-management. We also encourage speakers to consider more interactive lecture techniques such as: case study small group rotations, practical demonstrations, and problem-based learning. Additionally, courses that integrate cultural and social themes in public health and communication techniques necessary to effectively assist all optometric patients. Finally, workshops focusing on specific advanced procedures as well as workshops focusing on major disease groups are encouraged.

Doctor/paraoptometric joint education: We are seeking content discussing office based surgical education for doctors that allows for paras to learn chairside support for these advanced procedures. Additionally, courses supporting sterilization techniques/creating sterile fields for office based surgical procedures, the skill of delegation in an office setting, scribing, full EHR conversion with an emphasis on data entry, and billing and coding would be welcomed. Finally, courses that integrate cultural and social themes in public health and communication techniques necessary to effectively assist all optometric patients are encouraged.

All courses accepted for paraoptometric assistant/technician staff will be submitted to the Commission on Paraoptometric Certification for approval.

This year we are placing an emphasis on the following paraoptometric assistant/technician staff categories (submissions need not be limited to these topics): history taking in EHR, triage, office management, chairside assisting (office based procedures), pediatric eye exams, billing and coding (especially ICD changes and procedures), hands-on workshops, TBI/low vision, vision therapy tools, corneal topography and specular microscope, fundus photo, dissecting lab, scribing terminology and data entry in EHR, and new equipment training.

All submitted courses that meet the requirements and have been submitted on time will be considered for acceptance for Optometry’s Meeting 2023.

Course Criteria and Requirements

Due to the volume of submissions, not all submitted courses will be accepted. All applicants will be notified of accepted courses via email by September 30, 2022. Acceptance will be based on the following criteria:

  • Speakers must be members of the AOA.
  • Courses accepted for Optometry’s Meeting should be original and not presented previously at Optometry’s Meeting or slated to be presented at any other meeting/conference in 2023.
  • The complete electronic submission must be received by the AOA by July 24, 2022. Submissions will not be accepted in any manner after that date. Any incomplete submissions will be voided. An incomplete submission will not be considered for acceptance.
  • Lectures may be submitted as one- or two-hour segments.
  • Workshops must be designated for two-hour segments. Workshop proposals should indicate that participants will be provided with hands-on experience in techniques and procedures. Workshop size is limited to a maximum of 40 participants. (Please specify the course is a workshop when submitting by adding the word “workshop” to the title.)
  • Speakers are encouraged to submit courses that can be offered as part of a series. Speakers may collaborate with each other to create courses that offer a beginner, intermediate and advanced track of courses on related topics. (Examples: courses that explain how to develop a new niche in your practice, such as specialty contact lenses, low vision, or disease management [e.g., glaucoma]). Topics can be submitted with information geared toward entry-level practitioners (how to get started, equipment needed including basic level interpretation of test results), intermediate and advanced level of practice. Additionally, these courses can even be paired with a billing and coding course for the sake of completeness, as well as courses pertaining to education of the paraoptometric staff in said areas. *Series offerings, if selected, may be offered through different AOA education mediums (i.e., lecture offered through EyeLearn, workshop offered at Optometry’s Meeting, etc.). *
  • If your workshop is accepted, a workshop equipment/supply request form must be submitted to the AOA by March 19, 2023. The AOA will provide basic supplies; however, you are expected to assist with the acquisition of any equipment and special supplies needed for your workshop. You may be required to bring your own supplies or to provide vendor contact information with your request form to assist with obtaining the necessary equipment and supplies.
  • You agree to present the course at the time(s) scheduled by the Education Center Committee. If you have scheduling conflicts, please indicate them in the comments box on the electronic submission form. Once scheduled, course times cannot be changed. It is encouraged for the speaker to attend Optometry’s Meeting in its entirety to best support the flexibility of the education grid, courses are scheduled with this understanding.
  • Indicate in the online form if your course can be considered for CEE (Continuing Education with Examination) credit. Only two-hour courses will be considered. If your course is selected, you agree to provide the AOA with a 20-question, multiple-choice-only exam with answers. The questions will be included in the CEE examination, which will be administered by an accredited third party.
  • Indicate in the online form if your course can be considered for virtual learning. If your course is selected for virtual learning, you agree to provide the AOA with 10 multiple choice questions per hour of lecture, and/or four polling questions per hour of lecture.
  • As part of the online submission process, you are required to upload:
    • A course outline. The outline must provide enough detail to allow the Education Center Committee to determine if the course is suitable for presentation and to submit to COPE for approval. Follow the COPE outline guidelines.
    • An up-to-date curriculum vitae of the primary speaker.
      • If this course has multiple speakers/panelists, all names must be submitted when submitting the outline.
      • A brief biography of the primary speaker.

Accepted Courses

  • If a course is accepted, the speaker(s) must complete an AOA Speaker’s Confirmation Agreement by Sunday, November 6, 2022.
  • Final course outline will be due by Sunday, February 12, 2023.
  • Speakers must respond in a timely manner to achieve COPE approval.
  • Course handouts are required and must be submitted electronically by Sunday, April 23, 2023.
  • Speakers cannot promote their books, consulting services, etc., during education sessions.

 AOA Speaker Reimbursement Policy

AOA speaker reimbursement, stipend, and registration information:

  • Honorarium Standard Courses—Up to $350/hour/per instructor that is selected/invited by the AOA Education Center Committee.
  • Honorarium Labs—Up to $350/hour (per instructor, maximum of three instructors), or $350/hour solo lab.
  • Honorarium Panels—Up to $350/hour. Will be split among all panelists.

# of Hours Speaking

Registration Fee

Hotel Accommodations

Ground Travel

Airfare

1

Yes

N/A

N/A

N/A

2

Yes

1-night comped stay

N/A

N/A

3

Yes

2-night comped stay

N/A

N/A

4+

Yes

3-night comped stay

OR

1-night comped stay for each day speaking at conference, whichever is greater

For arrival and departure days

One estimated roundtrip coach airfare based on current average airfare from speaker’s home address to Optometry’s Meeting®

Speakers will receive complimentary full registration for Optometry’s Meeting; speakers must register during Early Bird Registration time frame. 

Important Dates 

Submission deadline

July 24, 2022

Notification of selected courses

By September 30, 2022 (via email)

Bio, CV, and contact information for additional speakers due to AOA

July 24, 2022

Final course outlines due to AOA

February 12, 2023

Workshop Equipment/Supply Request form

 March 19, 2023

Final course handouts due to AOA

April 23, 2023

2023 Optometry’s Meeting

June 21-24, 2023

                                                                                                                                                                                        

Submit a course

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