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CALL FOR POSTERS

115th Annual AOA Congress & 42nd Annual AOSA Conference:  Optometry's Meeting®
June 27 - July 1, 2012
McCormick Place, Chicago, IL

INTRODUCTION

The American Optometric Association is pleased to invite your participation in the Clinical and Scientific Poster Session at the 2012 Optometry’s Meeting®. The poster session will have a preview session on Thursday, June 28, 2012 (10:00am-6:00pm) and an interactive session on Friday, June 29, 2012 from 11:00am-2:00pm, where presenters will be present.

The AOA Poster Session will offer CE credit on Friday, June 29, 2012. Attendees wishing to spend an uninterrupted one- or two-hours viewing the interactive poster session (11:00am-2:00pm) will be able to receive the appropriate one or two hour CE credit. Please note that CE credit will be offered only during the Saturday interactive session (11:00am-2:00pm).

CALL FOR POSTERS

Abstracts based on unique clinical cases and all aspects of optometric research are currently being accepted. All case reports and research must be complete and unpublished at the time of submission. All abstracts must be submitted electronically via online submission by February 3, 2012.

POSTER SELECTION CRITERIA AND REQUIREMENTS

 Authors will be notified by e-mail of the acceptance of their poster by mid-March. Acceptance will be based on the following criteria:

  1. All abstracts must meet the following requirements:
    1. Primary authors must be a member of the AOA in order to be an Optometry’s Meeting® Poster Presenter.
    2. The complete abstract must be submitted online by February 3, 2012.
    3. A primary author may only submit 3 posters total, any posters exceeding this amount will not be considered.
    4. The abstract must follow the format example explicitly, (see links below) or disqualification will occur.
      Click here for Scientific Abstract Example
      Click here for Case Study Abstract Example
    5. The abstract submission form must be filled out completely; otherwise the entry will be disqualified.
    6. The abstract must be no more than 350 words (not including title and authors), all abstracts over this word count will be disqualified.
    7. The information conveyed must be of sufficient general interest to the optometric community.
    8. The abstract must be clear, concise, and well-written in anticipation of publication.
    9. The abstract must contain sufficient detail for evaluation.
  2. Scientific abstracts must meet the following additional requirements:
    1. The abstract must be based on original and previously unpublished research.
    2. The abstract must describe a scientific investigation of the idea or product being studied.
    3. The abstract must demonstrate a clear and soundly tested hypothesis.
    4. The conclusions in the abstract must appear to be justified by the results presented.
    5. The abstract must contain evidence of a significant, new result and the significance must be clear from the abstract.
    6. The abstract must contain more than just preliminary results.
  3. Case report abstracts must meet the following additional requirements:
    1. The case report must highlight timely or essential information, not just a review of information already in the literature.
    2. The case report must be unique-if two similar case reports are submitted, a choice may be made between the two to maximize diversity in the poster program.
    3. The case report must demonstrate complete follow-through of patient care.
    4. The clinical significance of the case report must be clear from the abstract.
  4. Informational abstracts must meet the following additional requirements:
    1. The topic must be deemed appropriate for presentation at Optometry’s Meeting®. Topics appropriate for informational posters include, but are not limited to, information about AOA programs or sections.
    2. Informational posters may not contain product or service advertisements.
      3. 

SELECTED POSTERS- BENEFITS

The primary author of posters that are selected for the 2012 Optometry’s Meeting® is entitled to the following benefits:

  1. $100 total travel grant (this excludes informational posters)
  2. Publication of abstract in AOA’s Journal, Optometry

Please note that authors of selected posters will be responsible for hotel & transportation costs, fees for participation in Continuing Education courses, and all other fees associated with attendance at Optometry’s Meeting®. Posters are peer-reviewed and only those that meet the acceptance criteria will be selected for presentation.

PUBLICATION OF ABSTRACTS

Accepted abstracts will be published in or as a supplement to the June issue of Optometry. Please note that only the abstracts will be published. Photographs, charts, tables, graphs, and illustrations will NOT be published. Due to spatial constraints, poster abstracts that will be published in Optometry are subject to editing (grammar and length) by the AOA Poster Committee and the AOA Communications department.

ATTENDING THE POSTER SESSION

On acceptance, registration information for the 2012 Optometry’s Meeting® will be e-mailed to the presenting author. These materials will contain all of the details about the meeting including information about hotel reservations. Presenting authors must register for the meeting by April 1, 2012. Authors must arrive at Optometry’s Meeting® in time to set up their posters on Thursday, June 28, 2012 between 7:00am and 10:00am, and must present their poster at the interactive session on Friday, June 29, 2012 from 11:00am until 2:00pm.

POSTER SPECIFICATIONS

The AOA will be using a 48” high X 96” wide Velcro pushpin-receptive display. All text on the poster should be in type no smaller than 18 pt. and must be legible from a distance of about 4-5 feet. Each illustration should contain a caption.

IMPORTANT DATES

Submission deadline February 3, 2012
Notification of acceptance Mid March 2012
Optometry’s Meeting® Registration Deadline for Presenters        April 1, 2012
2012 Optometry’s Meeting® June 27- July 1, 2012
Poster Set-up June 28, 2012 7:00am-10:00am
Poster Session Preview June 28, 2012 10:00am-6:00pm
Interactive Poster Session offering CE Credit June 29, 2012 11:00am-2:00pm

CONTACT INFORMATION

Mail
American Optometric Association
Attn: Stacy Harris

243 N. Lindbergh Blvd.
St. Louis, MO 63141

 Telephone
(800) 365-2219 ext. 4254

Fax
(314) 991-4101		 Email
saharris@aoa.org