The 111th Annual AOA Congress & 38th Annual AOSA Conference

Support your association—book your hotel room through the Optometry’s Meeting™ Housing Bureau!!!

Sheraton Seattle: One of the host hotels for Optometry's Meeting™ 2008 in Seattle, WA.

Help us keep your costs down! The AOA holds a large quantity of rooms off the general market for our exclusive use. Booking your room through the Housing Bureau helps the AOA avoid low-performance penalties that ultimately increase our expenses.

The AOA selects conference sites and finalizes contracts with hotels and facilities years in advance to secure the necessary complimentary meeting and exhibit space. AOA must achieve our minimum requirements to avoid penalties and/or meeting facility charges. By avoiding these additional costs, we are able to keep your fees down.

We offer simple, one-stop shopping! Save time by having our trained housing staff place you in a hotel selected for its proximity to the conference, quality, and value. Book on-line at www.optometrysmeeting.org and follow the “Book Hotel” link.

You get a great room at a competitive rate!

Here’s how it works!

Housing requests for new reservations must be received at the Housing Bureau no later than May 23, 2008. Do not send housing forms with your conference registration.
To ensure your request is handled quickly and efficiently, please print or type all requested information.
No telephone reservations will be accepted. For customer service assistance or questions regarding this form, call (866) 229-2386. E-mail confirmations will be sent within 24 hours; fax or mail confirmations will be sent within 7 business days.
Hotels will not be sending individual confirmations—you will be able to use your housing bureau acknowledgment upon check-in as proof of your reservation(s).
Rooms requested via this form are assigned on a first-come, first-served basis. If rooms are no longer available at your first-choice hotel, you will be placed in the next available hotel.
All room reservations require a credit card. If you cancel after the cancellation deadlines or fail to show up on your expected arrival date, your card will be charged. Some hotels may require one-night’s deposit; the deposit may be charged to your credit card when the reservation is processed/received by the hotel.
If you are sharing a room, send only one form with the names, phone, and fax of those sharing your room, including children. Include the earliest arrival date and latest departure date.
One name must be submitted for each room requested. Multiple rooms may not be held under a single name. Rooms submitted under a school or company name will not be accepted.
All changes to your reservation must be made by June 1, 2008. Date changes will be made on a space-available basis. Name, address, date, special requests, and roommates may be changed on-line; or you can make any changes via fax, mail, or e-mail to the Optometry’s Meeting™ Housing Bureau at aoa/aosa@experient-inc.com.
IMPORTANT: Cancellations received by April 30, 2008, will not be charged a fee. All cancellations received from May 1 - 16, 2008, will be subject to a $75 cancellation fee. Cancellations received between May 17 - June 1, 2008, will be subject to a $150 cancellation fee. Cancellations made after June 1, 2008, will result in a $250 cancellation fee. Changes and cancellations must be made in writing to the Housing Bureau by June 1, 2008. After June 1, 2008, all changes must be made directly with the hotel and are subject to additional fees.
All charges are subject to state and occupancy tax. Tax rates are subject to change. Some hotels may apply additional surcharges. Please verify these charges directly with the hotel upon receipt of your acknowledgment.

Optometry’s Meeting™ - Housing Bureau
P.O. Box 4088
Frederick, MD 21705
aoa/aosa@experient-inc.com
Phone: (866) 229-2386
Int’l Phone: (301) 694-5243
Fax: (301) 694-5124

Optometry's Meeting™ is the official annual meeting of the American Optometric Association and the American Optometric Student Association.